Our BoardOf Governors.

St. Clement’s School

Board Meeting Highlights, April 15, 2026

Agenda – April 15, 2026

Highlights of the meeting include:

• Mahlon Evans-St. Clair, Director of Equity, Diversity and Inclusion (EDI), joined the meeting to present information to the Board regarding EDI initiatives at the School.
• Karen McKay, Chair, thanked Board members for attending the Board/Administration Team Retreat held at the School on March 28. Karen and Martha Perry, Principal, both spoke to the success of the retreat and the mutual and strong commitment of the Board and the Administration to the School’s future and direction. The retreat report issued by the facilitator, Tim Fish of two chairs studio, provides insight and support for the work that the School is doing and has planned.
• Karen McKay reviewed the Principal search process.  The School has engaged the services of the executive search firm Odgers, Berndtson Canada Inc., who were present at the meeting to discuss the process with members of the Board.  A detailed communication plan is being prepared; this plan includes the survey recently released to all members of the SCS community and meetings with key groups. Karen and Cailin MacNamara, Vice Chair, will attend a student assembly, Parents’ Association meeting, and staff meeting in May.
• Martha Perry presented the Principal’s Report.  She reviewed admissions results for the 2026-2027 school year, noting that the School has a strong program of new admissions activities, and the School expects that the budgeted enrolment target will be achieved.
• Marci Morgans, Director of Human Resources, joined the meeting to provide an update on Human Resource matters and to answer any related questions.
• The Chairs of the following Board Standing Committees highlighted information set out in the reports that had been circulated in advance of the meeting.

1. 1. In the absence of Zahra Jamani, Chair of the Finance Committee, the Director of Finance, Carol Ann Millington, reviewed the Quarterly Financial Report for the six months ended January 31, 2026, and the Report of the Investment Sub-Committee.
   2. Dan Ma, Chair of the Advancement Committee, reported that the Annual Giving campaign is progressing well, and the School expects to reach the campaign goal of $650,000.  Dan also highlighted recent areas of focus for the Advancement Department, including the direct mail campaign, the recent alum survey, Grandpals’ Day on April 21, and the Volunteer Appreciation Assembly on April 24.
   3. Regan Smith, Chair of the Sustainable Campus Committee, reported that the School is making plans for the restoration of Eglinton Orange Hall (now called the Schoolhouse) and is determining the best use of the facility going forward.
   4. Frank DeLuca, Chair of the Governance and Nominating Committee, reported that the annual Board and Principal assessment forms will be circulated in May.  The Committee is continuing its review of potential committee and Board candidates.

St. Clement’s School

Board Meeting Highlights, March 3, 2026

Agenda – March 3, 2026

Highlights of the meeting include:

• Martha Perry introduced new members of staff.
• Kelsey Edmunds, Director of Information Technology, presented a report on cybersecurity at St. Clement’s School and Tomas Johnstone, Digital Learning Director, presented a report on how St. Clement’s School is leveraging Generative Artificial Intelligence to support students.
• The Principal and the Chairs of the Board Standing Committees highlighted information set out in the reports that had been circulated in advance of the meeting.

1. 1. Martha commented on work that is currently being done regarding the School’s vision for the future and the upcoming Board/Administration Team retreat scheduled at the end of March.  Martha noted that the School has engaged the services of a new website provided and is in the process of selecting a marketing strategy partner.
   2. Zahra Jamani, Chair of the Finance Committee, noted that the Finance Committee had not met since November and therefore there was no written report.  The Committee is scheduled to meet in April to review the January 2026 Quarterly Report.
   3. In the absence of Dan Ma, Chair of the Advancement Committee, Lisa Watson reviewed the results of the Annual Fund Campaign and highlighted various upcoming events, including the Lunar New Year and Nowruz celebrations and Grandpals Day.
   4. Regan Smith, Chair of the Sustainable Campus Committee, spoke about the ongoing routine facility maintenance and repairs and plans to restore the Schoolhouse (previously Eglinton Orange Hall) to a functional state suitable for general purposes following the expiration of the Madison lease in April.
   5. Frank DeLuca, Chair of the Governance and Nominating Committee, spoke to the recruitment of new members for the Board and its various committees.

• At the end of the regular meeting, the Board met in camera to discuss the search process for selecting a new Principal following Martha Perry’s retirement in July 2027.

St. Clement’s School
Board Meeting Highlights, December 10, 2025
Agenda – December 10, 2025

Highlights of the meeting include:

• Martha Perry, Principal, introduced new members of staff.
• Karen McKay, Chair of the Board, welcomed new Board members Zahra Jamani and Colin Sam.
  1. Anand Mahadevan, Executive Director of Canadian Accredited Independent Schools (CAIS), provided information regarding the CAIS accreditation review of the School that is scheduled to take place in October 2026.
• Karen McKay reviewed effective governance practices for independent schools and highlighted roles and duties of the Board.
• The Principal and the Chairs of the Board Standing Committees highlighted information set out in the reports that had been circulated in advance of the meeting.
  1. Martha Perry provided a strategic plan update, reviewing the plan vision, objectives, capabilities and unique value proposition. Martha highlighted plans for the Board/Administration Retreat scheduled in March 2026.
  2. Zahra Jamani, Chair of the Finance Committee, reviewed the financial results for the three months ended October 31, 2025 and the forecast results for the 2025-2026 fiscal year.
     Zahra reported that the Committee reviewed draft budget information for 2026-2027; the final budget will be approved later in the year. The Board approved the 2026-2027 tuition fee and acceptance fee recommended by the Finance Committee for inclusion in the re-registration package that is being sent out early in the new year.
  3. Dan Ma, Chair of the Advancement Committee, reviewed the results of the School’s ongoing fundraising campaigns and highlighted recent events, including the 2026 new parent dinner, the event for leadership donors, and the Parents’ Association members’ meeting and Jingle Mingle.
  4. Regan Smith, Chair of the Sustainable Campus Committee, reported that the School is planning to update the Eglinton Orange Hall building in preparation for the School’s 125th anniversary next year.
  5. Frank DeLuca, Chair of the Governance and Nominating Committee, reported that the Committee has reviewed the Board composition to identify upcoming vacancies and future needs.

St. Clement’s School
Board Meeting Highlights, October 1, 2025
Agenda – October 1, 2025

Highlights of the meeting include:

• Martha Perry, Principal, introduced new staff members for the 2025-2026 school year.
• Caitlin MacNamara, Vice Chair, introduced Alissa Crean, new President of the Parents’ Association and an Individual with Observer Status at Board meetings.
• Tim Deacon, Chair of the Finance Committee, and representatives from the audit firm Hogg Shain and Scheck reviewed the School’s 2024-2025 financial results, and the audited financial statements for the fiscal year ended July 31, 2025 were approved.
• Martha Perry reviewed the vision of the strategic plan, being “to develop and equip courageous and adaptable learners and empower them to make impactful contributions”. Martha noted that the focus last year was work on the four necessary capabilities (operational effectiveness, elevated engagement practices, innovative and exemplary teaching and programming, and robust staff development) and the development of a unique SCS value proposition.  She reviewed in detail the 2024-2025 accomplishments for each of the School’s four capabilities along with the main objectives (commit to develop learners, provide individual attention to students, foster an inclusive and safe environment, and equip students to manage their self-development).

The next steps in the strategic planning process are to review and confirm tactics for the 2025-2026 school year, to prepare the SCS self-study for the Canadian Accredited Independent Schools certification, and to confirm the 2025-2026 professional development plan and the departmental goals.

• The Chairs of the following Board Standing Committees highlighted information set out in the reports that had been circulated in advance of the meeting.

1. Hilary McLean, Chair of the Advancement Committee, presented the results of the School’s 2024-2025 donation campaigns and reviewed the many events that have taken place since of the start of the new school year.
2. Regan Smith, Chair of the Sustainable Campus Committee, reviewed the various projects that had been completed by the Facilities Department during the summer to prepare the building for the new school year and reviewed future planned activities. The Committee discussed Climate Risks and made plans to review means of limiting the School’s carbon footprint, including undertaking an audit and documenting actionable steps.
3. Frank De Luca, Chair of the Governance and Nominating Committee, presented a high-level overview of the 2025-2026 risk priorities identified by the Administration Team and reviewed the succession planning for the board and committee structures.

St. Clement’s School
Board Meeting Highlights, June 18, 2025

Agenda – June 18, 2025

The Principal and the Chairs of the Board Standing Committees highlighted information set out in the reports that had been circulated in advance of the meeting.

1. Martha Perry, Principal, made a special presentation reviewing the main elements of the School’s strategic plan and reviewing next steps, which include identifying key objectives for 2025-2026, preparing for the 2027 accreditation review by the evaluation team from Canadian Accredited Independent Schools, identifying specific department goals, and planning staff professional development. Martha noted that the Administration Team will be presenting a detailed report of accomplishments for the 2024-2025 school year at the Board meeting in October.
2. Tim Deacon, Chair of the Finance Committee, reviewed the Quarterly Financial Report for the nine months ended April 30, 2025.  Tim also reviewed the information in the budget documents circulated in advance of the meeting.  Following Tim’s review, the Board approved the final 2025-2026 budget.
3. In the absence of Hilary McLean, Chair of the Advancement Committee, Lisa Watson, Executive Director of Advancement, reviewed year-to-date Annual Fund donations and recent school events, including the annual closing ceremonies held at Massey Hall on June 17.
4. Regan Smith, Chair of the Sustainable Campus Committee, reported that the Committee has identified some potential new members and will make plans to connect with them before the next Board meeting in October.
5. Frank DeLuca, Chair of the Nominating and Governance Committee, presented highlights from the review and analysis of the self-assessment survey completed by Board members.  The results of the Principal’s Assessment will be reviewed by Frank and by Karen McKay, Chair.

The Committee is working to identify candidates to fill expected Board and committee vacancies in the new year.

St. Clement’s School
Board Meeting Highlights, May 28, 2025

Agenda – May 28, 2025

• Highlights of the meeting include:
  Elena Holeton, Director of Admissions, presented and then answered questions regarding the 2025 Admissions Report that had been circulated prior to the meeting.
• The Principal and the Chairs of the Board Standing Committees highlighted information set out in the reports that had been circulated in advance of the meeting.

a) Martha Perry, Principal, reported that the Administration Team is developing short-term, medium-term, and long-term plans for three areas of focus, being enrolment, financial sustainability, and pace of change and its impact on human capital. Martha reviewed the related activities to-date.
Marci Morgan, Director of Human Resources, joined the meeting to comment on
the staff turnover report covering the years 2018-2019 to 2024-2025. Marcinoted that a comparison of this information with published Canadian Accredited Independent Schools benchmark information indicates that the experience of SCS is consistent with industry trends.
b) Tim Deacon, Chair of the Finance Committee, advised the Board that the final budget for the 2025-2026 school year will be reviewed by the committee at its meeting on June 6 and presented to the Board for approval at its meeting in June.
c) In the absence of Hilary McLean, Chair of the Advancement Committee, Lisa Watson, Executive Director of Advancement, reviewed year-to-date Annual Fund donations and related Advancement activities.
d) Regan Smith, Chair of the Sustainable Campus Committee, invited Board members to comment on the draft Property Visioning Statement, comprised of the School’s Sustainability Statement, its Property Visioning Principles, and its Guiding Principles regarding future land acquisition, mortgage debt, and landlord responsibilities.
e) Frank DeLuca, Chair of the Governance and Nominating Committee, reported that the Board of Governors Self-evaluation and the Principal’s Assessment are underway and the Board of Governors skills set matrix has been updated and

St. Clement’s School
Board Meeting Highlights, April 16, 2025

Agenda – April 16, 2025

Highlights of the meeting include:

• Martha Perry, Principal, introduced a new member of staff.
• Karen McKay, Chair, thanked Board members for attending the Board/Administration Team Retreat held at the School on March 29. Martha reviewed the strategies and opportunities highlighted in the report issued by the facilitator, Tim Fish of two chairs studio, following the Retreat. The School will now prioritize related short-term, medium-term and long-terms objectives and prepare a detailed action program.
• Martha Perry presented the Principal’s Report. She reported that she and the directors of Finance, Admissions, Advancement, Information Technology and Human Resources attended the Canadian Accredited Independent Schools Leaders’ Conference held in Toronto at the beginning of April. Martha highlighted the 2025/2026 admissions season. In addition, she remarked that given the current geopolitical situation, the School is evaluating the merits and risks associated with each U.S. travel opportunity to make informed decisions.
• The Chairs of the following Board Standing Committees highlighted information set out in the reports that had been circulated in advance of the meeting.
a) Tim Deacon, Chair of the Finance Committee, reviewed the Quarterly Financial Report for the six months ended January 31, 2025.
b) Hilary McLean, Chair of the Advancement Committee, reported that the Annual Giving campaign is progressing well and the School expects to reach the campaign goal of $650,000. Hilary also highlighted recent areas of focus for the Advancement Department, including the direct mail campaign, ongoing alum engagement, Grandpals’ Day on April 11, Red Blazer mailing on May 19, and the Closing on June 17.
c) Regan Smith, Chair of the Sustainable Campus Committee, noted that increasing the Committee membership is an ongoing focus and invitations to interested parties have been included in recent issues of enews.
d) Frank DeLuca, Chair of the Governance and Nominating Committee, recommended to the Board that Caitlin MacNamara be appointed Vice Chair of the Board effective immediately following the meeting. The Board passed a resolution to approve this appointment.

St. Clement’s School
Board Meeting Highlights, December, 2024

Agenda – December 11, 2024

Highlights of the meeting include:
• Martha Perry introduced two new members of staff.
• Karen McKay, Chair of the Board, welcomed new Board members Michael Botha, Dan Ma, and Caitlin MacNamara.
• Elena Holeton, Director of Admissions, provided an update on the admissions cycle.
• Karen McKay reviewed effective governance practices for independent schools and highlighted roles and duties of the Board.
• The Principal and the Chairs of the Board Standing Committees highlighted information set out in the reports that had been circulated in advance of the meeting.
a) Martha commented on work that is currently being done regarding the School’s vision for the future. She invited Vice Principal Heather Henricks to comment on ideas that have evolved to be an important part of the School’s unique value proposition.
Martha also invited Alice Pitt, Chair of the Equity, Diversity and Inclusion Advisory Council, to comment on the success of the fifth EDI conference that was hosted by the School in November.
b) Tim Deacon, Chair of the Finance Committee, reviewed the financial results for the three months ended October 31, 2024 and the forecast results for the 2024/2025 fiscal year.
Tim reported that the Committee reviewed draft budget information for 2025/2026; the final budget will be approved later in the year.
The Board approved the 2025/2026 tuition fee and acceptance fee recommended by the Finance Committee for inclusion in the re-registration package that is being sent out early in the new year.
c) Hilary McLean, Chair of the Advancement Committee, reviewed the results of the School’s ongoing fundraising campaigns and highlighted recent events, including the new parent dinner, the dinner for leadership donors, the advertising campaign at Billy Bishop Airport, and the Parents’ Association members’ meeting and Jingle Mingle.
d) Regan Smith, Chair of the Sustainable Campus Committee, reported that to further its development, members of the Committee have met with external contacts to gain insights on sustainability-related best practices for schools. The Committee is also reviewing the School’s Guiding Principles Informing Long-range Decisions Regarding SCS Facilities and Property.
e) In the absence of Frank DeLuca, Chair of the Governance and Nominating Committee, Karen McKay referred to the Committee’s workplan and next steps towards nominations and recruitment.

St. Clement’s School
Board Meeting Highlights, October 2024

Agenda – October 1, 2024

Highlights of the meeting include:

• Martha Perry, Principal, introduced new staff members for the 2024-2025 school year.

• Karen McKay, Chair, introduced Julietta Lynch, new President of the Parents’ Association and an Individual with Observer Status at Board meetings.

• Tim Deacon, Chair of the Finance Committee, and representatives from the audit firm Hogg Shain and Scheck reviewed the School’s 2023-2024 financial results, and the audited financial statements for the fiscal year ended July 31, 2024 were approved.

• Martha Perry reviewed the vision of the 2020-2025 strategic plan, being “to develop and equip courageous and adaptable learners and empower them to make impactful contributions in local, national, and global communities”. Members of the School’s Administration Team joined the meeting to present detailed information on the work being done to further the plan. Martha noted that the main focus continues to be ongoing work on the four necessary capabilities (operational effectiveness, elevated engagement practices, innovative and exemplary teaching and programming, and robust staff development), the development of a unique value proposition, and an overall analysis and assessment of the School’s enrolment.

• The Chairs of the following Board Standing Committees highlighted information set out in the reports that had been circulated in advance of the meeting.

a) Hilary McLean, Chair of the Advancement Committee, reviewed the 2024-2025 Advancement Plan. This plan includes information from reference sources regarding philanthropic trends and it details the 2024-2025 goals and funding priorities for all the School’s fundraising campaigns, including Annual Fund, major gifts, planned/legacy giving, birthday books and grade class gift.

b) Karen McKay, Chair of the Property Committee, noted that with the construction project complete, the work of the Property Committee will now shift to monitoring, advising, and making recommendations to the Board with respect to the School’s Property Visioning Principles and any future sustainability guidelines.

c) Lisa Porlier, Chair of the Governance and Nominating Committee, presented a draft mandate for the new Sustainable Campus Committee (previously the Property Committee); this mandate was approved by the Board.
Martha Perry presented to the Committee the following risk priorities identified for the 2024-2025 school year:
Data security, confidential information
Privacy/privacy violations
Minimized flexibility with bank covenants
Breech of IT security/loss of data
Power outages
Social media use

St. Clement’s School
Board Meeting Highlights, June 2024

Agenda – June 19, 2024

Highlights of the meeting include:

• Elena Holeton, Director of Admissions, presented and then answered questions regarding the 2024 Admissions Report that had been circulated prior to the meeting.

• Kelsey Edmunds, Director of Information Technology, provided an update on Artificial Intelligence initiatives at the School.

• The Principal and the Chairs of the Board Standing Committees highlighted information set out in the reports that had been circulated in advance of the meeting.

a) Martha Perry, Principal, confirmed that the School’s revised cell phone policy, which goes into effect in September 2024, was circulated to parents and reviewed with students in June.

Martha reported that the Ontario Board of Appeal chaired by William Kaplan has awarded annual salary increases to teachers in the public school system.  She reviewed the impact of these increases on the public-school salary grid.

Martha noted that she will be working with the members of the Administration Team this summer to further define the SCS unique value proposition; an update on this work will be presented to the Board at the first fall meeting.

b) In the absence of Hilary McLean, Chair of the Advancement Committee, Lisa Watson, Executive Director of Advancement, reviewed year-to-date Annual Fund and Trailblazer Campaign donations.

c) Karen McKay, Chair of the Property Committee, reported that following the completion of the renovation project, the Committee has been focusing on its future mandate, title and work; its recommendations will be presented to the Governance and Nominating Committee this fall.

d) Lisa Porlier, Chair of the Governance and Nominating Committee, reported that following the special meeting of members in May, the School is filing the approved Articles of Amendment and revised By-law 1 with the government authorities.

The Committee is identifying candidates to fill the expected Board and committee vacancies in the new year.

Lisa noted that this meeting is the last for Board members Ripal Patel and Kurt MacWilliam.  On behalf of the Board, Chair Karen McKay thanked them for their contributions during their terms as Governors.

St. Clement’s School

Board Meeting Highlights, May 29, 2024

Agenda – May 29, 2024

Highlights of the meeting include:
The Principal and the Chairs of the Board Standing Committees highlighted information set out in the reports that had been circulated in advance of the meeting.

a) Martha Perry, Principal, confirmed that the results of the parent, student and employee surveys conducted by Lookout Management in February 2024 have been shared with members of the School community in separate sessions held in April and May.
Martha reviewed the School’s draft revised cell phone policy that will be communicated to parents and students during the week of June 7. She also reviewed past and current work done by the School in connection with Artificial Intelligence.
Martha reported that the Administration Team will be presenting a full strategic plan update to the Board of Governors in September.

b) Tim Deacon, Chair of the Finance Committee, reviewed the Quarterly Financial Report for the nine months ended April 30, 2024. Tim also reviewed the information in the budget documents circulated in advance of the meeting. Following Tim’s review, the Board approved the final 2024/2025 budget.

c) Hilary McLean, Chair of the Advancement Committee, reviewed year-to-date Annual Fund, endowment fund and Trailblazer Campaign donations. In addition, she reviewed recent school events, including the ‘Under the Big Top” gala held on April 20 and the alum reunion weekend activities, including the cocktail reception, luncheon and church service.

d) Karen McKay, Chair of the Property Committee, reported that the Committee is continuity to consider its future now that the construction project is complete. The Committee is proposing that it continue in place but with a renewed focus on sustainability.

e) Lisa Porlier, Chair of the Nominating and Governance Committee, confirmed that revisions to the School’s by-laws and Articles of Amendment required under the Ontario Not-for-Profit Corporations Act were approved by the members at the Special Meeting of Members held earlier in the day.

Lisa presented highlights from the review and analysis of the self-assessment survey completed by Board members. The results of the Principal’s Assessment will be reviewed by Karen McKay, Chair, and Sarah McEvoy, Vice Chair.

The Committee is working to identify candidates to fill expected Board and committee vacancies in the new year.