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Our BoardOf Governors.

Our Board of Governors works closely with School Administration to develop strategic direction and establish policies and plans to ensure the School’s future well-being.

The current Board consists of 12 elected Governors and three Governors with observer status. Governors are elected at the Annual General Meeting in October, usually for a three-year term. The Board operates through several standing committees including Advancement, Governance and Nominating, Finance and Property, and additional ad hoc committees as needed. The committees include both Board members and members of the St. Clement’s School community at large.

Dear Members of the SCS Community,

One of the key responsibilities of the Board of Governors’ Governance and Nominating Committee is to consider qualified individuals for appointment to the Board of Governors and to the standing committees of the Board, including the Finance, Advancement, Property, and Governance and Nominating Committees. The Board of Governors seeks a balanced membership of parents, alumnae, and independent members as well as a diversity of expertise and experience.

The Committee considers both current year and future year needs.

If you or anyone you know is interested in becoming involved, please contact Martha Perry, Principal at mperry@scs.on.ca, Karen McKay, Chair of the Board at mckay_karen@lilly.com, or me at lisa.porlier@russellreynolds.com.

Martha, Karen, and I would also be pleased to answer any questions that you may have regarding Board and committee membership.

Lisa Porlier
Chair, Governance and Nominating Committee

Annual

General Meeting

The Annual General Meeting of the members of St. Clement’s School was held virtually on the evening of October 26, 2022.

We are pleased to make the following meeting agenda and reports available for review.

SCS Board Meeting Updates

Updates and Minutes from past Board meetings

St. Clement’s School
Board Meeting Highlights, September 28, 2022

Agenda – September 28, 2022

Highlights of the meeting include:

• Martha Perry, Principal, introduced new members of staff for the 2022-2023 school year.
• Karen McKay, Chair, introduced Betty Kneis, new Ex Officio Board Member in her position of President of the Parents’ Association
• Paula Smith, Chair of the Finance Committee, and Alex Briganti and Alexandra ten Kortenaar from the audit firm Hogg Shain and Scheck, reviewed the financial results of the School for the 2022 fiscal year. The audited financial statements for the fiscal year ended July 31, 2022 were approved.
• Martha Perry reported that the School has received its notice of accreditation from Canadian Accredited Independent Schools. In addition, Martha reviewed the School’s new addition to our website, An Inclusive Community, that includes a detailed timeline of the School’s many equity, diversity and inclusion initiatives undertaken during the years 2010-2011 to 2021-2022.
• Martha Perry and Lisa Watson, Executive Director of Advancement, presented information on the plan and timeline for the community phase of the Trailblazer Campaign. Martha noted that with the building underway and September 2023 fast approaching, it is important for the community to recognize and respond to the need for financial support in order for the School to realize the many benefits that will result from the campus master plan expansion.
• The Chairs of the Board Standing Committees highlighted information set out in the reports that had been circulated in advance of the meeting.

a) In the absence of Hilary McLean, Chair of the Advancement Committee, Lisa Watson reported that the 2022 annual fund campaign will be launched in the near future under the leadership of Rose Cross.
b) Jeff Allsop, Chair of the Property Committee, reviewed the current status of the construction project. He noted that the Roof Terrace was completed on time and this space is now in use. The School Administration is meeting with the Madison Group, developer of the Capitol condominium project, on a regular basis to keep the community informed of planned upcoming construction activity.
c) Lisa Porlier, Chair of the Governance and Nominating Committee, reported that the Committee has reviewed the St. Clement’s School Risk Control Self Assessment document prepared by the School Administration Team and discussed the five identified risk areas of focus for the coming year.

St. Clement’s School
Board Meeting Highlights, June 22, 2022

Agenda – June 22, 2022

Highlights of the meeting include:

• Under the direction of Alice Pitt, the members of the Board’s Equity, Diversity and Inclusion (EDI) Advisory Group led a generative discussion of EDI related matters.

• The Principal and the Chairs of the Board Standing Committees highlighted information set out in the reports that had been circulated in advance of the meeting.

a) Martha Perry, Principal, reported that the School’s Year 2 Response to Recommendations for Canadian Accredited Independent Schools accreditation was submitted on June 17.

The School’s vaccination policy is remaining in effect for the 2022/2023 school year and the School believes that safeguards such as vaccinations, masks, and air filters will provide students and staff with adequate protection should we see a new COVID wave in the fall.

b) David Bacon, Chair of the Finance Committee, reviewed the Quarterly Financial Report for the nine months ended April 30, 2022. David also reviewed the information in the budget documents circulated in advance of the meeting. Following David’s review, the Board approved the final 2022/2023 budget.

Bill MacKenzie, Chair of the Investment Sub-Committee, reviewed alternate investment options and strategies. Based on this review, the Board approved amendments to the School’s Statement of Investment Policies and Objectives to govern alternate investments.

c) Hilary McLean, Chair of the Advancement Committee, reviewed year-to-date donation results, noting that gifts to the Trailblazer Campaign have now reached $15.0 million with continued work to be done to reach our Campaign goal of $18.0 million.

Hilary reviewed recent in-person events at the School, including the Alumnae Reunion Weekend activities, the Trailblazer ground-breaking ceremonies, and the Closing ceremonies at Massey Hall.

d) In the absence of Jeff Allsop, Chair of the Property Committee, Martha reviewed the status of the west end expansion project and the roof-top renovation project that were started at the beginning of June. Martha indicated that Board members will receive updated status reports throughout the summer.

 

e) Lisa Porlier, Chair of the Nominating and Governance Committee, presented highlights from the review and analysis of the self-assessment survey completed by Board members. The results of the Principal’s Assessment will be reviewed by Brian Denega, Past Chair, and Karen McKay, Chair.
The Committee is working to identify candidates to fill expected Board and committee vacancies in the new year.

St. Clement’s School
Board Meeting Highlights, May 11, 2022

Agenda – May 11, 2022

Highlights of the meeting include:

• Elena Holeton, Director of Admissions, answered questions regarding the 2022 Admissions Report to the Board that had been circulated prior to the meeting.

• The Principal and the Chairs of the Board Standing Committees highlighted information set out in the reports that had been circulated in advance of the meeting.

a) Martha Perry, Principal, noted that the west end expansion has been the focus of attention and there have been numerous meetings of the Logistics, Project Overview and Property Committees. The School has also been involved in development matters relating to the Madison condominium project.

With the upcoming closure of the west drive, transportation matters will be a focus of attention and related community communications are being prepared.

b) Hilary McLean, Chair of the Advancement Committee, reviewed year-to-date donation results. The School has received donations made in tribute to Sarah Gleeson following her recent death.

Gifts to the Trailblazer Campaign are at $14.5 million. The Advancement Team is taking a number of steps to build campaign momentum, including scheduling events for alumnae and past parents, conducting individual meetings with current and new parents, and implementing a strong communications plan which will include social media content, website updates, and ongoing content in Enews, SCS Connect, Community Enews and Red Blazer. Board members were asked to assist the Advancement Group wherever possible.

c) Jeff Allsop, Chair of the Property Committee, provided an update on Campus Master Plan work.

Jeff reported that the School has received recent estimates that show that construction costs will exceed the original approved budget. The increase in costs reflects some scope changes and the current environment of inflation, labour disruptions, material shortages and other supply issues, war in Ukraine, and COVID. Jeff reported that the revised cost projections will be discussed further at a special Board meeting scheduled on May 25.

d) Lisa Porlier, Chair of the Nominating and Governance Committee, reported that the candidates are being identified to fill expected Board and committee vacancies in the new year.

The Board Self-Assessment Survey and the Principal Assessment have both been circulated for Board members to complete and return.

St. Clement’s School
Board Meeting Highlights, April 6, 2022

Agenda – April 6, 2022

Highlights of the meeting include:

Martha Perry reported on the key areas of focus of the School’s Administration Team, including enrolment, 2022-2023 calendar planning, community relations, the west end expansion, and strategic plan objectives.  Martha noted that in response to recent developments, the School has changed various COVID-related protocols and has expanded the range of permitted activities. Mask mandates remain in place and will be reviewed later in the month.

The Chairs of the Board Standing Committees highlighted information set out in the reports that had been circulated in advance of the meeting.

  1. David Bacon, Chair of the Finance Committee, reviewed the Quarterly Financial Report for the six months ended January 31, 2022.  David reported that the Investment Committee and designated members of the Finance Committee met with the School’s investment management firms in February to review the year-to-date performance of their respective portfolios.
  2. Hilary McLean, Chair of the Advancement Committee, reported that Annual Giving donations, including gifts to the Annual Fund, Major Gifs, Endowment and Capital Campaign, are progressing well.  Hilary reviewed the ongoing activities of the Advancement Team and highlighted plans for the special Trailblazer ground-breaking event on Monday, May 30.
  3. Jeff Allsop, Chair of the Property Committee, reported on the status of the various permits and approvals required for the Trailblazer construction project.  Jeff noted that tender packages are being prepared and released to the trades; the responses will be used to update the construction budget.  The School’s Project Management firm, Turner & Townsend, has developed a project risk log that the Project Overview Committee is reviewing on a regular basis. Jeff reported that current indications are that the Madison condominium project to the south of the School will begin in May.
  4. Lisa Porlier, Chair of the Governance and Nominating Committee, asked Board members to respond to the on-line SCS Board Self-assessment and the Principal Assessment Questionnaires that will be circulated in the near future.  Lisa reported that the Committee is working to identify prospective Board and Committee candidates, with particular emphasis on candidates for the Finance and Investment Committees.

St. Clement’s School
Board Meeting Highlights, February 16, 2022

Agenda – February 16, 2022

Highlights of the meeting include:

  • Martha Perry introduced new members of staff.
  • There was a special Campus Master Plan presentation that highlighted the current status of the planned west end expansion to the School. Following the presentation, the Board approved resolutions supporting the construction project and the public launch of the related Trailblazer fundraising campaign.
  • Martha Perry presented the Principal’s Report, which highlighted that the registration of returning students for the 2022-2023 school year has progressed well. Offers to new students are being issued on Friday, February 25 and the related response date is Wednesday, March 2.
  • The Chairs of the Board Standing Committees highlighted information set out in the reports that had been circulated in advance of the meeting.
  1. Hilary McLean, Chair of the Advancement Committee reported that the Annual Giving campaign is progressing well and the School expects to reach the campaign goal of $650,000.,
  2. Jeff Allsop, Chair of the Property Committee, reported that final formal approval of the School’s Committee of Adjustments application was received on February 10. A Tieback, Crane Swing and Construction agreement is being finalized with the developers for the condo construction project at 2500 Yonge Street.
  3. Lisa Porlier, Chair of the Governance and Nominating Committee, reported that members of the SCS community have been asked to submit the names of individuals who would be interested in assuming positions on SCS Board Committees. The Board Skills Matrix has ben updated and will be used when considering future Board appointments.

Lisa confirmed that an Equity, Diversity and Inclusion Advisory Committee has been created under the leadership of Board member Alice Pitt.

At its last meeting, Martha Perry reviewed with the Committee the status of the following identified risk priorities for the current school year:

  • Data security
  • Privacy legislation
  • Succession planning
  • Staff well-being
  • Pandemic response

 

St. Clement’s School
Board Meeting Highlights, January 5, 2022

Agenda – January 5, 2022

Highlights of the meeting include:

• Martha Perry introduced new member of staff and Assistant to the Principal An Nguyen
• Martha reviewed key areas of focus for the Administration Team, including management of the ongoing COVID ‘crisis’, the advancement of the Campus Master Plan, the implementation of key elements of the School’s 2020-2025 strategic plan, and equity, diversity and inclusion considerations.
• The Chairs of the Board Standing Committees highlighted information set out in the reports that had been circulated in advance of the meeting.
a) David Bacon, Chair of the Finance Committee, reviewed the financial results for the three months ended October 31, 2021 and the forecast results for the 2021/2022 fiscal year.
David reported that the Committee reviewed draft budget information for 2022/2023; the final budget will be approved later in the year.
The Board approved the 2022/2023 tuition fee and acceptance fee recommended by the Finance Committee to inform the upcoming enrolment process.
b) Hilary McLean, Chair of the Advancement Committee, reported that the Annual Giving Campaign is progressing well, and the Committee is optimistic that the fundraising goal of $650,000 will be reached. Hilary also highlighted recent activities of the Parents’ Association, including the outdoor Jingle Mingle that took place just before the holidays.
c) Jeff Allsop, Chair of the Property Committee, provided an update on the ongoing Campus Master Plan work. Jeff reported that plans are being made for the Committee of Adjustments hearing scheduled on January 20, 2022. The related signs will be posted on the School property on January 7, 2022
d) Lisa Porlier, Chair of the Governance and Nominating Committee, reported that she will be circulating a Board skills matrix for each Board member to complete and return. A call for nominations for Board Committee members will be circulated to the SCS community in February.

St. Clement’s School
Board Meeting Highlights, November 17, 2021

Agenda – November 17, 2021

Highlights of the meeting include:

• Karen McKay, Chair, reviewed effective governance practices for independent schools and highlighted roles and duties of the Board.
• The Principal and the Chairs of the Board Standing Committees highlighted information set out in the reports that had been circulated in advance of the meeting:
a) Martha Perry highlighted the Principal’s objectives for the 2021-2022 school year and tied these objectives into key elements of the Strategic Plan 2025. Objectives include completion of the short-term and long-term Administration Team succession planning, management of the St. Clement’s School Campus Master Plan and the related fundraising efforts, and advancing the School’s equity, diversity and inclusion work.
b) Hilary McLean, Chair of the Advancement Committee, reported that the 2021-2022 Annual Fund Campaign has been launched with a goal of $650,000. The marketing department has produced two videos: the ‘Spaces’ video’ highlights the interior of the School and the ‘Branding’ video highlights the students. Both of these videos are being circulated to current and prospective parents and to other community members. Lisa Watson, Executive Director of Advancement, reviewed year-to-date results of the Trailblazer campaign.
c) David Bacon, Chair of the Finance Committee, reported that the Committee is meeting in November and again in December to review the operating budget and tuition fee for the 2022-2023 school year.
d) Jeff Allsop, Chair of the Property Committee, reported that the group is continuing to review matters relating to the Campus Master Plan. Jeff reviewed an organization structure document showing planned roles for the Trailblazer construction project.
e) Lisa Porlier, Chair of the Governance Committee, reviewed the final listing of Board Committee members for the 2021-2022 year; new Governor Paula Smith is a member of the Finance Committee and new Governor Frank DeLuca is a member of the Governance and Nominating Committee. Lisa reported that a Board Equity, Diversity and Inclusion committee will be formed under the leadership of Board member Alice Pitt; the terms of reference for this committee will be developed and submitted to the Board for review before the end of the school year.

St. Clement’s School
Board Meeting Highlights, September 28, 2021

Agenda – September 28, 2021

Highlights of the meeting include:

• Martha Perry, Principal, introduced new members of staff.

• David Bacon, Chair of the Finance Committee, and Alex Briganti and Alexandra ten Kortenaar from the audit firm Hogg Shain and Scheck, reviewed the financial results of the School for the 2021 fiscal year. The audited financial statements for the fiscal year ended July 31, 2021 were approved.

David reviewed a preliminary revised forecast for the 2021/2022 year.

• Martha Perry reported on the following matters:
Strategic Plan, 2020-2025
The School is developing specific actions for each of the key plan objectives.

Ongoing COVID-19 response
All eligible students and staff have complied with the provisions of the School’s mandatory vaccination policy. The application of the policy for students under the age of 12 will be further reviewed once vaccines for this age group have been approved.
The rapid antigen screening is on pause pending further government direction and internal review.

• The Chairs of the Board Standing Committees highlighted information set out in the reports that had been circulated in advance of the meeting.

a) Hilary McLean, Chair of the Advancement Committee, reported that the 2021 annual fund campaign was highly successful; the new annual fund campaign will be launched in the near future.
b) Jeff Allsop, Chair of the Property Committee, reported that the School continues the negotiations for the purchase of the land and building at 2512R Yonge Street. Jeff noted that the campus master plan is now the Committee’s primary focus; the School is waiting for the City of Toronto to approve the plans that have been submitted.
c) Lisa Porlier, Chair of the Governance and Nominating Committee, reported that Frank de Luca and Paula Smith are being nominated for election as Governors at the Annual General Meeting scheduled on October 20.

The Committee has reviewed the St. Clement’s School Risk Control Self Assessment document prepared by the School Administration Team and discussed the five identified risk areas of focus for the coming year.
• Karen McKay congratulated Board member Poonam Puri on being recognized by the Royal Society of Canada with the Yvan Allaire Medal for outstanding contributions in governance of public and private organizations.

St. Clement’s School
Board Meeting Highlights, June 21, 2021

Agenda – June 21, 2021

Highlights of the meeting include:

• Kevin Graham of Lookout Management Inc. reviewed the results of the parent, student and employee surveys conducted by his firm in February 2021.
• Elena Holeton, Director of Admissions, answered questions regarding the 2021 Admissions Report to the Board that had been circulated prior to the meeting.
• The Principal and the Chairs of the Board Standing Committees highlighted information set out in the reports that had been circulated in advance of the meeting.
a) Martha Perry, Principal, reviewed projects planned for the next school year, including the development of a new privacy policy, preparing a detailed response to the recommendations in the CAIS report, preparing for the next Ministry inspection, and developing strategic plan tactics and measures.
b) David Bacon, Chair of the Finance Committee, reviewed the financial results for the nine months ended April 30, 2021 and the forecast results for the 2020/2021 fiscal year.
David reviewed the information in the budget documents circulated in advance of the meeting. Following David’s review, the Board approved the final budget for the 2021/2022 school year.
c) Lisa Watson, on behalf of Hilary McLean, Chair of the Advancement Committee, reviewed year-to-date donation results. Annual fund donations are higher than last year and are expected to reach the budgeted target of $650,000. Lisa reported that endowment donations and gifts to the Trailblazer Campaign were also strong.
d) Jeff Allsop, Chair of the Property Committee, provided an update on Campus Master Plan work and the ongoing review of traffic and transportation matters.
Jeff reported that members of the Property Committee had attended the City of Toronto public meeting held on June 17, 2021 to announce the City’s long-term plans for converting the Green “P” parking lot located on Castlefield Avenue to a public park.
e) Lisa Porlier, Chair of the Nominating and Governance Committee, provided an overview of responses to the Board Self-Assessment Questionnaire.
f) Karen McKay, Chair, thanked Nancy Hotson, President of the Parents’ Association, and Ali Azzopardi, President of the Alumnae Association, for their contributions to the School during the past year.

St. Clement’s School
Board Meeting Highlights, May 12, 2021

Agenda – May 12, 2021

Highlights of the meeting include:

  • Martha Perry introduced new members of staff.
  • Bill MacKenzie, Chair of the Investment Sub-Committee, reported on a recently completed review of the School’s investment managers. Based on the results of this review, the Board approved a motion to select two new investment management firms and to amend the School’s Statement of Investment Policies and Procedures.
  • Martha reported on the following matters:
    • A Return to School Committee is meeting regularly to consider plans for the 2021/2022 year.
    • The Anti-Oppression: Committing to Justice Workshop hosted by the School on Saturday, May 8, 2021 was very successful, with 200 participants from 18 different schools. Participants included alumnae, Board members, parents, senior administrators, faculty, staff and students.
    • Martha reviewed the various formal and informal feedback measures, including multiple surveys and discussion forums, undertaken during the year; this feedback is expected to assist the School in its continuous improvement objective.
    • Martha review specific actions being taken by the School to advance the four main imperatives of the 2021-2025 Strategic Framework.
  • The Chairs of the Board Standing Committees highlighted information set out in the reports that had been circulated in advance of the meeting.
    • In the absence of Hilary McLean, Chair of the Advancement Committee, Lisa Watson, Executive Director of Advancement, reported on the success of the Alumnae Association Reunion Weekend that took place form April 30 to May 2,2021. Lisa confirmed that Annual Giving donations, including gifts to the Annual Fund, Major Gifs, Endowment and Capital Campaign, are progressing well. Lisa played a video “Flythrough” tour of the expansion project that highlights many of the exciting features of the planned structure.
    • David Bacon, Chair of the Finance Committee, reported that the Committee is meeting on May 26, 2021 to review the Quarterly Report for the nine months ended April 30, 2021 and to review the final budget for the 2021/2022 school year.
    • Jeff Allsop, Chair of the Property Committee, reported on the campus master plan.
    • Lisa Porlier, Chair of the Governance and Nominating Committee, reminded Board members to respond to the on-line SCS Board Self-assessment and the Principal Assessment Questionnaires. Lisa reported that the Committee continues to engage with various individuals to discuss their possible future involvement in Board and Committee activities.

St. Clement’s School
Board Meeting Highlights, April 21, 2021

Agenda – April 21, 2021
Highlights of the meeting include:

  • Martha Perry introduced new members of staff.
  • Martha noted that based on the recommendation of the legal firm Borden Ladner and Gervais, SCS is preparing a COVID-19 Vaccine Policy for staff.
    Martha reviewed the results of the alumnae focus group sessions held in February that dealt with equity, diversity and inclusion at St. Clement’s School. She also reviewed the School’s Guidelines for Respecting and Accommodating Transgender, Gender Diverse and Non-Binary students at SCS. Martha confirmed that the School has agreed with the proposal to change the name of the Head Girl to School Captain.
  • The Chairs of the Board Standing Committees highlighted information set out in the reports that had been circulated in advance of the meeting.
    1. David Bacon, Chair of the Finance Committee, noted that the Committee has welcomed new members Paula Smith of Ernst and Young and Leanne Kaufman of RBC Royal Trust. David reviewed the Quarterly Financial Report for the six months ended January 31, 2021. David reported that the Investment Committee and designated members of the Finance Committee are reviewing proposals made by six prospective investment managers and are in the process of finalizing their recommendations for future changes.
    2. Hilary McLean, Chair of the Advancement Committee, reported that Annual Giving donations, including gifts to the Annual Fund, Major Gifs, Endowment and Capital Campaign, are progressing well. Hilary reviewed the ongoing activities of the Advancement Team and highlighted plans for the upcoming Alumni Reunion Weekend scheduled from April 30 to May 2.
    3. On behalf of Jeff Allsop, Chair of the Property Committee, Martha Perry reported that the School continues to work with City of Toronto representatives to obtain site plan approval for the campus master plan.
    4. Lisa Porlier, Chair of the Governance and Nominating Committee, asked Board members to respond to the on-line SCS Board Self-assessment and the Principal Assessment Questionnaires that will be circulated in the near future. Lisa reported that the Committee is engaging with a number of prospective Board and Committee candidates; Board members were asked to forward the names of additional prospects to Karen McKay or Lisa.
  • Vice Principal Heather Hendricks reported that the School is hosting the virtual conference Anti-Oppression – Committing to Justice on Saturday, May 8. Board members interested in attending were asked to be in touch with Heather or Martha.

St. Clement’s School
Board Meeting Highlights, February 17, 2021

Agenda – February 17, 2021
Highlights of the meeting include:

  • Martha Perry introduced new members of staff.
  • Martha displayed two postcards recently sent to current and prospective parents and the related link to the new microsite on the School’s website that launches our Strategic Plan 2025. This dynamic link will be used to provide updates and information as the School pilots and implements programs that contribute to the four areas of focus for the 2020-2025 Strategic Plan Framework.
  • The Chairs of the Board Standing Committees highlighted information set out in the reports that had been circulated in advance of the meeting.
  1. Hilary McLean, Chair of the Advancement Committee, reported that Annual Giving donations, including gifts to the Annual Fund, Major Gifs, Endowment, and Capital Campaign, are progressing well. The Board approved the Donor Recognition Policy and Procedures and the Trailblazer Campaign Naming Protocols and Opportunities documents developed by the Advancement Committee as a part of our campus master plan,
  2. Jeff Allsop, Chair of the Property Committee, reported that the School continues to work with City of Toronto representatives to obtain site plan approval for the campus master plan.
  3. Lisa Porlier, Chair of the Governance and Nominating Committee, reported that members of the SCS community have been asked to submit the names of individuals who would be interested in assuming positions on SCS Board Committees. The Committee is reviewing the skills and experience required to govern the School and, using information to be provided by individual Board members, will prepare a gaps analysis to determine future requirements. This Committee has reviewed the St. Clement’s School Risk Control Self-Assessment document prepared by the School Administration Team and discussed the following four identified risk areas of focus for the current school year:
  • Compliance
  • Privacy
  • Pandemic
  • Breach of security and loss of data

St. Clement’s School
Board Meeting Highlights, January 6, 2021

Agenda – January 6, 2021

Highlights of the meeting include:

  • Martha Perry introduced a new member of staff.
  • Martha reviewed the Future of Education Report 2020 issued by The Future Design School that highlights the five key trends reshaping education. Martha noted that these trends are consistent with the School’s 2020-2025 Strategic Framework.
  • The Chairs of the Board Standing Committees highlighted information set out in the reports that had been circulated in advance of the meeting.
    • David Bacon, Chair of the Finance Committee, reviewed the financial results for the three months ended October 31, 2020 and the forecast results for the 2020/2021fiscal year.
    • David reported that the Committee reviewed draft budget information for 2021/2022 but given the ongoing uncertainties related to COVID-19 it was agreed that the final budget approval for 2021/2022 will be deferred until later in the year.
    • The Board approved the 2021/2022 tuition fee and acceptance fee recommended by the Finance Committee
    • Hilary McLean, Chair of the Advancement Committee, reported that the Annual Giving Campaign is progressing well, and the Committee is optimistic that the fundraising goal of $650,000 will be reached.
    • Julia Foster, Chair of the Property Committee, provided an update on the ongoing Campus Master Plan work.
    • Lisa Porlier, Chair of the Governance and Nominating Committee, reviewed the 2020-2021 Board Committee membership roster. Lisa reported that newly elected Board member Jeff Allsop is assuming the role of Chair of the Property Committee following Julia’s resignation from this position.  The Board thanked Julia for her significant contributions during her tenure.

St. Clement’s School
Board Meeting Highlights, November 18, 2020

Agenda – November 18, 2020

Highlights of the meeting include:

  • Martha Perry introduced new members of staff.
  • Karen McKay, Chair, welcomed new Board members Jeff Allsop, Ripal Patel, and Charles Whitburn, elected Board members, and Ali Azzopardi, President of the Alumnae Association.
  • Martha introduced and welcomed Nadia Bello, who has been working with and advising the School on the equity, diversity, and inclusion (EDI) imperative since 2014. Martha highlighted the EDI work that took place during the period from 2010-2011, when she first assumed her position as Principal, through to the current year. Nadia facilitated a conversation with Board members regarding the School’s past EDI activities and the priorities going forward.  Board members agreed that the actions to date are a testament to the School’s commitment to EDI and it is important that this commitment be ongoing.
  • Karen reviewed effective governance practices for independent schools and highlighted the roles and duties of the Board.
  • The Principal and the Chairs of the Board Standing Committees highlighted information set out in the reports that had been circulated in advance of the meeting:

a. Martha reported that applications for the new school year are up from prior years and the enrolment outlook in all grades is encouraging.

b. Hilary McLean, Chair of the Advancement Committee, reported that the 2020-2021 Annual Fund Campaign has been launched with a goal of $650,000.

c. David Bacon, Chair of the Finance Committee, reported that the Committee is meeting in November and again in December to review the operating budget and tuition fee for the 2021-2022 school year.

d. Julia Foster, Chair of the Property Committee, reported that the group is continuing to review matters relating to the campus master plan.

e. Lisa Porlier, Chair of the Governance Committee, reported that the Board Committee structure for the new year is being reviewed and the final listing of Board Committee members will be presented at the meeting in January. In addition, the Committee is reviewing a risk management policy that will be presented to the Board for approval.  The Governance Committee will be responsible for the oversight of risk and each Board Committee will include risk management and mitigation as part of its mandate.

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